Background Check and Verification Services
We, at FilePino — the trusted leader in background check services in the Philippines — provide fast, comprehensive, and legally compliant background checks to verify the accuracy and authenticity of your potential hire’s or business partner’s personal and professional information.
Background Check
A background check is a process that involves the use of third-party resources—such as public records, law enforcement databases, credit bureaus, academic records, and employment history—to verify an individual’s personal, professional, educational, and criminal background for a specific role or purpose.
In the Philippines, background checks are not mandatory but are commonly done in sensitive industries. While permitted, they must comply with the Data Privacy Act of 2012, requiring written consent and ensuring that personal data is used solely for recruitment and employment purposes.
Why You Need Background Checks
If you are an HR manager, employer, landlord, or head of a government agency, financial institution, school, or volunteer organization, you might need to verify a job candidate’s or a subject individual’s identity, history, and qualifications. With background checks, you can assess trustworthiness and suitability for roles, services, or opportunities by reviewing records like employment, education, credit, and criminal history.
Types of Background Checks in the Philippines
We, at FilePino, provide comprehensive background check and verification services tailored to a wide range of needs. Our service packages are fully customizable, allowing you to choose options that best suit your requirements, preferences, and budget.
Address Verification (Barangay)
We verify the applicant’s residence or home address within a specific barangay (village) through a certification issued by barangay officials, an onsite visit, or other appropriate methods.
Company Financial Check
We prepare a comprehensive report on a company’s financial status by obtaining, analyzing, and summarizing its most recent Audited Financial Statements (AFS) filed with the SEC.
Company Shareholders’ Check
We verify the shareholders’ identity, equity ownership, and other relevant details as recorded in the company’s latest General Information Sheet (GIS) submitted to the SEC.
Credit Record Check
We collaborate with local credit bureaus to obtain a comprehensive background report covering the subject’s credit history, employment records, insurance, and other credit-related information.
Criminal (MTC/RTC) Check
We verify criminal records through the Municipal Trial Court (MTC) or Regional Trial Court (RTC) that has jurisdiction over the subject’s or applicant’s place of residence.
Criminal (NBI Clearance) Check
We investigate whether the subject or job applicant has any criminal records, including final and outstanding cases, in the database of the National Bureau of Investigation (NBI).
Directorship Check
We obtain the latest General Information Sheet (GIS) of a company to verify if the subject or applicant holds a legitimate directorship position as stated in the legal document.
Driver’s Check (LTO)
We confirm the subject’s driver’s license validity, driving history, and current status, as well as traffic violations for at least three years with the Land Transportation Office (LTO).
Educational Check
We validate educational information, such as university degrees, years of attendance, and academic achievements, as declared in the applicant’s resume or curriculum vitae.
Employment Check
We confirm the accuracy of the applicant’s previous and current employment information and documents by contacting their former employers or immediate supervisors.
Global Dataset Check
We go through global databases, search engines, social media platforms, Official Gazette of the Philippines, and other media to verify fraud and criminal involvements of the subject.
Identity (TIN/SSS) Check
We authenticate the subject’s identity through records from the tax authority (BIR), social security agency (SSS), and other applicable government agencies, when required.
Kasambahay Check
We conduct this employment check to confirm whether the subject or applicant, employed as a house helper or kasambahay, has a satisfactory record with previous employers.
Non-Derogatory Record (BI) Check
We check if the subject has outstanding criminal records or immigration violations in the database maintained by the Philippine Bureau of Immigration (BI).
PAGCOR Probity Check (for PIGOs)
As a long-term PAGCOR-accredited probity checker, we verify the accuracy of information, documents, and legal compliance of gaming license applicants (e.g., PIGOs).
Professional (PRC License) Check
We confirm the professional credentials and license details of the subject or applicant by verifying them against the records in the Professional Regulation Commission (PRC) database.
Character Reference Check
We reach out to the character references listed in the applicant’s resume to gather detailed information regarding their past performance, skills, and personal character traits.
Choose Your Background Check Package
Identify top talent with confidence—our background checks support smarter, safer, and more efficient hiring, whether you’re screening fresh graduates, rank-and-file employees, or managerial candidates.
FRESH GRADUATES
an adequate package for verifying academic credentials and assessing character of fresh-graduate hires
✓ Educational Verification
✓ Character Reference Check
✓ NBI Criminal Record Screening
RANK-AND-FILE EMPLOYEES
an ideal package for validating professional backgrounds, previous job performance, and work ethics
✓ Educational Verification
✓ Employment History Check
✓ Character Reference Check
✓ NBI Criminal Record Check,
✓ Address Verification
MANAGERIAL CANDIDATES
a complete package for mitigating reputational and operational risks in onboarding managerial employees
✓ Educational Verification
✓ Employment History Check
✓ Character Reference Check
✓ Address Verification
✓ Credit Record Check
✓ Civil Litigation Screening
À LA CARTE PACKAGE
With this flexible à la carte option, you can build a background check package with only the components you need.
✓ Pick the checks that matter most
✓ Save money by skipping extras
✓ Match your hiring needs
✓ Stay in control of cost and scope
Fill out the order form or talk to our Sales team to get started!
How We Conduct Background Checks
We ensure that the process of verifying information is legally compliant, straightforward, and efficient. Here’s how you can avail of our background check services:
Send Us Your Background Check Service Order.
To get started, you may simply fill out an ORDER FORM, call us at (02) 8478-5826 (landline) and 0917 892 2337 (mobile), or send an email to info@filepino.com.
Comply with Our Documentary Requirements.
Once we receive your service order, we’ll guide you through the necessary documentation for your compliance, which include consent forms, identification documents, or other relevant paperwork.
Wait for Our Background Check Investigations.
With all documents in hand, our team begins the background check investigations. We handle everything with professionalism, confidentiality, and attention to detail.
Receive the Comprehensive Reports.
Once investigations are complete, we deliver comprehensive reports with all our findings. We ensure that they are clear, actionable, and compliant with all applicable regulations, empowering you to make informed decisions.
Quick, Easy, and Secure!
with your Background Check in just a few clicks!
Fill out the online order form, make a secure payment via PayPal, and we’ll start the background check right away.
How We Ensure Legally Compliant and Comprehensive Background Checks
To ensure the conduct of legally compliant and comprehensive background checks, FilePino is backed by government accreditations, special licenses, and strong partnerships with reputable institutions.
Philippine Amusement and Gaming Corporation (PAGCOR)
FilePino, Inc. has been a long-term Probity Checker (Probity Check Service Provider) accredited by the Philippine Amusement and Gaming Corporation (PAGCOR) in the Philippines.
Credit Management Association of the Philippines, Inc. (CMAP)
FilePino, Inc. is a member of the Credit Management Association of the Philippines (CMAP), giving it access to an extensive database of credit and legal information across major industries to support its credit record and other background checks.
National Privacy Commision (NPC)
To ensure full compliance with the Data Privacy Act (DPA) and protect sensitive data, FilePino, Inc. is registered with the National Privacy Commission (NPC), including its Data Protection Officer (DPO) and Data Processing System (DPS).
Duran & Duran-Schulze Law
Our background check procedures and documentation protocols are rigorously developed, supervised, and periodically audited by in-house legal counsel from our sister law firm, Duran & Duran-Schulze Law.
Why Choose FilePino’s Background Check and Verification Services?
Secure reliable talent by having their identities and credentials fully verified — with FilePino’s Background Check Services! Based in Bonifacio Global City (BGC), Taguig, Metro Manila—one of the country’s most dynamic and thriving business hubs—we are strategically positioned to serve your business needs.
Customizable Background Check Packages
We provide background check services tailored to meet the unique needs of our clients — whether for employment screening, security clearance, or any other business purposes.
Comprehensive Checks
and Reports
We conduct extensive background checks and consolidate findings in comprehensive reports that fulfill our clients’ specific information needs and help them make informed decisions.
Timely Delivery
of Results
We utilize all available material and non-material resources to conduct our background checks comprehensively and ensure timely delivery of results to our clients.
Legal Compliance and
Data Privacy
We guarantee that our background checks comply with the Data Privacy Act and other applicable laws, safeguarding the sensitive information of all parties involved.
Background Check FAQs
What is a Background Check?
A background check is the use of third-party resources — public records, law enforcement, credit bureaus, academic records, and previous works — to verify the subject individual’s personal, professional, educational, and criminal history, among others, for a specific role or purpose.
Why do employers need to conduct Background Checks?
Employers usually conduct background checks to ensure the safety and security of their workplace, verify the accuracy of candidates’ claims, and mitigate potential risks associated with hiring.
What are the typical components of Pre-Employment Background Checks?
Depending on the needs and preferences of the employers or HR managers, pre-employment background checks typically include employment, reference, educational, professional, and criminal checks.
How can Background Checks be legally conducted in the Philippines?
According to R.A. 10173, or the ‘Data Privacy Act of 2012,” processing of personal information shall be permitted only if not otherwise prohibited by law, and when certain conditions exist. One is that the data subject has given his or her concern. With this, it is mandatory for background check service providers to obtain a signed authorization from the subject prior to the conduct of the checks.
What are the means to conduct Background Checks?
Different background check service providers employ different ways and means to verify information. These typically include verbal and telephone conversations, email exchange, fax, actual site visits, newspaper readings, access to the public records of government agencies, online searches, and partnerships with other service providers.
Are Background Check results confidential?
Background check results are normally treated as confidential and are only shared with authorized individuals who are involved in the hiring process.
How long does it take to conduct Background Checks?
Pre-Employment background checks, including the turning over of reports, may take one (1) to two (2) weeks, but may also be shorter or longer depending on the number of subjects or applicants for verification and other circumstances.
